Small Steps Toward Greener Events: Tips from IKI Hub Indonesia
As IKI-financed projects, we organize a wide range of events—from small meetings with counterparts to large-scale workshops and forums.
As an organization committed to conservation and reducing greenhouse gas emissions, we believe that sustainability should not just be a vision, but a practice reflected in how we operate. Hosting environmentally responsible events is one way we can “walk the talk” and inspire others to do the same. Here are some small but impactful steps you can take:
- Choose Sustainable Venues
Selecting a venue that aligns with sustainability values is crucial. Look for hotels or venues that:
– Avoid single-use plastic water bottles and offer refill stations.
– Use LED lighting and energy-saving systems.
– Provide sustainably sourced and an organic catering options if possible.
– Implement waste management programs, such as composting and recycling.
– Offer leftover food donation or extra packaging for guests to minimize waste.
- Prioritize Strategic Locations and Low-Carbon Transportation
The location of your event plays a significant role in reducing its environmental impact. Opt for venues that are:
– Accessible by public transportation, making it easier for guests to choose eco-friendly travel options.
– Within walking or cycling distance for attendees, with bike racks available.
- Digital Event Material
Go digital whenever possible! Minimize printed materials by:
– Using electronic presentations and digital handouts.
– Leveraging online platforms for interactive sessions instead of distributing paper-based materials.
– Replacing paper name tags with reusable or digital alternatives.
- Implement Green Branding and Communication
Sustainable branding doesn’t just make a statement—it reduces waste. Consider:
– Reusable signage and decorations as well as digital screen instead of disposable ones.
– Eco-friendly merchandise made from recycled, biodegradable, or plant-based materials.
– Educating attendees about sustainability efforts before and during the event.
– Sharing post-event impact reports or documentation all in digital format.
Additionally, invest in durable and modular event equipment that can be adapted for various formats, reducing the need for constant repurchasing. Partner with local vendors who prioritize reusability and proper recycling of materials.
- Ensure Accessibility and Inclusion Alongside Sustainability
Sustainability goes beyond environmental efforts—it should also foster inclusivity. Make your event more accessible by:
– Choosing barrier-free venues with ramps, elevators with voice guidance, and wheelchair-friendly seating and restrooms.
– Designing visuals with high contrast and large fonts for participants with visual impairments.
– Providing sign language interpreters and live captioning for attendees with hearing impairments.
– Allocating a dedicated room for nursing or breastfeeding mothers, if needed.
– Training event staff to support participants with special needs, creating a welcoming and inclusive atmosphere.
By integrating these simple yet meaningful steps, we can make a lasting impact—not just on the environment but also on the way we engage with our communities. Sustainability in events isn’t about perfection; it’s about progress. Let’s take action, one event at a time!